Sr Legal Executive Affairs Manager

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions. Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work. Position Summary: This position is responsible for coordinating the legal office operations and serving as the executive assistant to the General Counsel and Chief Administrative Officer at Airbus U.S. Space & Defense, Inc. This position will be responsible for aligning the team's work with the needs of the business in the most efficient and effective way. Executive Affairs Managers work very closely with their assigned executives and over time develop the ability to anticipate needs, independently resolve issues and occasionally speak on behalf of the executive in certain circumstances, thus extending the executive's capacity and reach. The position requires discretion and a high level of confidentiality as it involves access to sensitive company information. Additionally, this position will provide primary support for the GC, managing Legal & Compliance (L&C) technology tools, matter management, and Department manuals and processes, and supporting other L&C department initiatives. The position will assess current operations across the L&C Department, help define Departmental needs for the future, and manage an integrated L&C operations function that will partner closely with internal and external attorneys and with counterparts in the Global Airbus L&C Function. Position Responsibilities: Administrative Support (60%) Performs administrative duties on behalf of assigned executive under minimal supervision. Manages schedule and calendar of the assigned executive. Plans, coordinates and protects assigned executive's schedule; proactively resolves conflicts. Schedules appointments, meetings, conferences, and travel agendas for assigned executives. Assists with development of special correspondence, presentations, speeches, etc., as directed. Assists with scheduling, travel plans and expense reporting of other department employees as directed. Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities. Arranges for meeting rooms, catering, and equipment set-up as directed. May assist with expense reporting for assigned executive. Monitors department P&L and advises assigned executive of unusual or out-of-policy expenses; notes and tracks approved exceptions to budget for staffing, materials, software, travel, etc. Reviews and prioritizes incoming correspondence, distributes in the office as necessary, and coordinates appropriate follow-up action. Monitors required training for staff members and ensure complete compliance with all Information Security and Trade Compliance policies and procedures for assigned executive's staff. Organizes and maintains correspondence, records and other documents; follows up on pending matters. Manages department materials and supplies, places special orders as needed, and otherwise facilitates smooth operation of department. Legal Office Operations (40%) Plan, organize, and facilitate board and committee meetings, including overall scheduling and logistics, managing travel for individual directors, setting agendas, preparation and distribution of Board materials. Support the preparation and submission of quarterly, annual and other corporate filings. Maintains database of corporate records of the Company and its subsidiaries, including: Bylaws, operating agreements and related documents Presentations, minutes and resolutions for Shareholder, Board and Committee meetings Manages registrations in states in which the Company and its subsidiaries do business. Support L&C team dynamics, including through meetings, workshops, annual L&C team builders and other events (on-site and offsite). Work with the L&C team to identify and track Departmental success metrics. Tracks compliance with training requirements. Provide insight to L&C team members to improve alignment with the company's business goals. Create, monitor, and report on Departmental key performance indicators for efficiency, productivity, and fiscal responsibility. Assist with creating and implementing strategic initiatives throughout the L&C Department, including technology enhancements, budget management, and allocation of resources. Develop the Departme