Executive Assistant for a Media Production Company in the US (Home Based Part Ti

Category: Entertainment Industry Location: Denver Colorado United States The Executive Assistant serves as the operational backbone of the company, ensuring that clients, projects, schedules, and internal systems remain organized and consistently moving forward. The role supports end-to-end business operations including lead management, client onboarding, scheduling, administration, finance support, and social media coordination.The EA reports directly to the Founder & Creative Director and is responsible for maintaining structure, accuracy, and efficiency across all operational systems.Core ResponsibilitiesLead ManagementCreating lead records Updating lead information Tracking lead status Monitoring follow-up requirements Maintaining CRM accuracy (Wix CRM) Calendar ManagementScheduling consultations Scheduling onboarding meetings Scheduling shoot days Scheduling review meetings Managing calendar updates (Google Calendar) Client OnboardingCreating client workspaces (Monday.com + Google Drive) Sending welcome emails Scheduling onboarding sessions Collecting brand assets Tracking onboarding completion Administrative SupportUpdating Monday.com boards Updating Wix CRM Organizing Google Drive folders Managing internal tasks Supporting workflow execution across departments Social Media Support (no content creation required)Scheduling approved content Updating content calendars Managing publishing schedules Supporting content approvals Ensuring content is queued and organized for posting Financial SupportSending invoices (Wix CRM) Monitoring unpaid invoices Following up on unpaid invoices Escalating overdue invoices to Founder Supporting payment tracking and verification processes Note: Bookkeeping is handled separately and is not part of this role.Client Communication SupportAppointment confirmations Reminder messages Scheduling communication Administrative updates to clients Note: Sales consultations and strategy discussions are handled by the Founder.Recurring Weekly ResponsibilitiesEvery MondayReview all active clients Review onboarding pipeline Review scheduled shoots Review content production schedule Review team deadlines Every WednesdayAudit Monday.com boards Verify task statuses are current Check client workspaces for completeness Follow up on outstanding action items Every FridayReview next week’s calendar Review upcoming shoots Review onboarding meetings Review unpaid invoices Review content scheduling queue Verify client boards are current Send weekly summary update to Founder Weekly Success StandardAll upcoming work is fully organized with no missed tasks across clients or internal operations.Monthly ResponsibilitiesFirst Week of MonthReview all active client boards Verify client folders are organized Review recurring client schedules Review upcoming campaigns Mid-MonthAudit client onboarding records Audit CRM accuracy Verify calendar accuracy Review overdue tasks End of MonthReview unpaid invoices Prepare outstanding invoice report Verify all scheduled content has been published Review client communication logs Prepare operational summary for Founder Monthly Success StandardAll client systems remain accurate, organized, and prepared for the upcoming month.DetailsOriginally posted on Himalayas